Ordering and assigning Office licences to users

Anyone who wants to work with Euro-Office in your WebOké Nextcloud needs an Office Suite licence. You buy a licence per user, so you only pay for the people who actually use the office suite. This article is for the administrator: the person who manages the Nextcloud package in My WebOké.

How many licences do you have?

1. Log in at mijn.weboke.nl and go to My Products.
2. Click Manage next to your Nextcloud package.
3. At the top, under Office Suite licences, you can see how many licences you have and how many are in use, for example 3 of 5. Next to it, you'll also see the number of Nextcloud users and the storage space.

Ordering extra licences

1. On the same page, go to Configurable options.
2. Set the number of Office licences to the number you need. One licence is for one user.
3. Click Save options.
4. You'll now see how much extra you'll pay for the rest of your package's term, excluding and including VAT. Since you only pay for the time until the next renewal date, this amount is often lower than the price for a full year.
5. Click Confirm and pay and pay the invoice.

Once payment is complete, the new licences are available immediately. From the next renewal onwards, they're included in the price of your package. You can find the price per licence next to the Nextcloud packages on our website.

Assigning a licence to a user

1. On the management page of your Nextcloud package, scroll to User management.
2. Turn on the switch in the Office Suite column for that user.

The change is saved immediately. The user can then open documents, spreadsheets and presentations in Euro-Office right away. Is the user already logged in and does nothing seem to have changed? Ask them to reload the Nextcloud page.

Are you creating a new user with Add user? Then tick Assign Office Suite licence straight away. You can read more about users in Managing users and groups for Office.

All licences in use?

If so, you'll see a message showing your number of licences: All 5 Office Suite licences are in use. Increase the number under Configurable options or turn off Office for another user. You then have two options:

• Move a licence. Turn off Office for someone who no longer uses it. That licence then becomes available for someone else.
• Order more licences, as described above.

Fewer licences

Do you need fewer licences? First turn off Office for the users who no longer need it, then lower the number under Configurable options. A decrease takes effect immediately and counts towards the price from the next renewal onwards.

Tip: a user without an Office Suite licence can still upload, download and share files in Nextcloud as normal. Only editing in Euro-Office requires a licence. A simple note using Text document in the New menu can be created without a licence.